Basic profile info

How to use basic profile fields

Use these instructions to get familiar with all the basic information on your profile page. This page includes explanations for all the default fields that are built into your ThoughtFarmer intranet, though your intranet administrator may have created more profile fields, customized to your company.

View your profile

To see your profile page, folllow these steps:
  1. From any page on the intranet, click on your name or profile photo in the top right corner on the Application Toolbar.
  2. In the dropdown menu that opens, click on your name to go to your profile page.

Edit your profile info

To edit your profile information, follow these steps:
  1. From any page on the intranet, click on your name or profile photo in the top right corner on the Application Toolbar.
  2. In the dropdown menu that opens, click Edit profile.

  3. Edit your profile information. Click the headings to expand the profile info sections.

  4. When you are finished, click Save at the bottom of the page.
To learn more about the Configure profile cards option in the top right of Edit Profile, see Configure profile Cards.

Some fields cannot be edited

Some of the information fields on your profile are connected to the central user directory that your IT Department maintains (called "Active Directory"). Most of these fields cannot be edited on your profile page. Which fields are editable depends on how your ThoughtFarmer intranet is setup.

In the list below a star () next to a profile field indicates that it is usually not editable.

Profile Strength

If enabled by your intranet administator, a Profile Strength indicator will show on your profile page and when editing your profile. Profile Strength relates to how many profile fields you have filled out, and is displayed as a percentage. On your profile page, the Profile Strength indicator displays only to you and to intranet admins, and it only shows if your Profile Strength is less than 100%. Click on the words Profile Strength on your profile page to go into edit mode on your profile.


Your administrator determines which profile fields contribute to your Profile Strength rating. Below the Profile Strength indicator in edit profile you'll see the last field that you completed, and suggestions for which fields you could fill in to improve your Profile Strength. As you fill in fields, the Profile Strength indicator updates in real-time without having to save your profile information.

Name, contact info and other default fields

The list below includes explanations for all the default profile fields on your intranet. In edit profile, click on the different profile info headings to expand that section and add information.

Profile photo and cover photo

  • Cover photo: If enabled on your intranet, you can add a photo that will fill the page header on your profile page.
  • Photo: Your profile photo, which will show as a thumbnail on your comments and activities on the intranet. You may be able to add your own profile photo, or it may be a non-editable field that contains your official work photo.

Featured Information

  • Preferred first name: If you fill this in, it will display everywhere your first name would normally appear.
  • Title: Your job title; what it says on your business card.
  • Salutation: Such as "Dr." or "Mr." or "Miss".
  • First name: Usually cannot be edited.
  • Last name*: Usually cannot be edited.


  • Address: There are two options here:
    • Select the radio button Use address for, and then select a group from the dropdown menu, OR
    • Select the radio button for Use this address and enter the address of your office manually in the text fields.
  • Email*: Usually cannot be edited.
  • Telephone: Often this field cannot be edited.
  • Mobile: Your cell phone number. Some companies keep this info in their central user directories, but others do not.
  • Fax: Yep, believe it or not people still use fax machines.
  • Birthday: Totally optional. You can select to either show your whole birthday, just the day and month, or none of it at all.
  • Bio: Fill this in with information about yourself so your coworkers can get to know you. It's just like editing an MS Word document. Use bold, italics, bullets, etc., and even insert images.

Relationships and groups

  • Manager: Your supervisor. The person responsible for your annual performance reviews.
  • Also reports to: Your other supervisor or manager, if you have one. Most folks only have one boss, but you may have a specific project manager.
  • Direct reports: The people that report to you.
  • Groups: A list of all the groups on the intranet you are a part of. This includes offices, departments, groups and projects. If other people add you to groups, those groups will show up here. You can add yourself to some groups by clicking Join group on the group page. In Edit profile, you can click in the Groups box and start typing the name of a group. If it is an open group, you can join the group by clicking on the group name that appears in the dropdown menu.

Profile settings

General and notification settings were accessible in edit profile in previous versions of ThoughtFarmer. They can now be accessed from your Profile menu or the Alerts menu on the Application Toolbar. To learn more, see Profile Settings.

Other fields

Your intranet administrator may have added other sections and fields to your profile page for information that is specific to your organization, or to help you to get to know your colleagues. Explore your profile and fill it out to increase your connection with colleagues!