Documentation

Employee Directory and Mini Profile format and settings

Customize Employee Directory listing

You can choose what information shows on the Employee Directory for both List View and Grid View. Remember that Grid View is the default layout of the Employee Directory, but users can on an individual basis choose to view it in either Grid View or List View.

Example Employee Directory listing in Grid View
 8.5Admin18449GridView.jpg

Example Employee Directory listing in List View
8.5Admin18449ListView.jpg

To customize the information that shows in the Employee Directory listings:

  1. Go to the Admin panelUsers & security section > Template - people directory layout page. You will see sections for Grid View and List View with some default fields already present. Make sure to customize both the Grid and List Views.
  2. To add a field, click Add field, click in the field that appears, and choose the information field that you want from the dropdown menu.

    8.5Admin17847Customize.jpg
     
  3. To remove a field, click the garbage can icon on the right of the field.
  4. To reorder the fields, drag and drop the fields into the order that you want.
  5. Click Save at the bottom of the section.
  6. Repeat steps 1 to 5 for the other section (Grid View or List View).

Sort employees by first or last name

You can choose whether the Employee Directory sorts by first or last name with the configuration setting employee.directory.sortByFirstName. If you choose to sort by first name, names in the Employee Directory will show in the order first name last name (eg. Hollie Hodge) If you choose to sort by last name, names will show in the order last name, first name (eg. Hodge, Hollie)
  1. Go to the Admin panelAdvanced section > Configuration settings page.
  2. Type employee in the Search config settings field to narrow the list of configuration settings.
  3. Find the config setting employee.directory.sortByFirstName
  4. Click in the Value column and two options will appear:
    1. Select true to have the employee directory sort by first name.
    2. Select false to have the employee directory sort by last name.
  5. Click Save.

Choose number of employee results per page

You can choose how many Employee Directory listings will appear on each page by going to Search settings. The default value is 100.
  1. Go to the Admin panelSearch section > Search settings page.
  2. Click the Page Sizes tab.
  3. Click in the box to the right of People and use the up and down arrows or type to select the number of results to display.
  4. Click Save to the right of the People box.

Change the Excel export template for People Directory

To learn more, see the page How to change the Excel export template for People Directory.

Choose whether to show Mini Profiles

Mini Profiles are the pop-ups that appear when you hover over the name or profile photo of a user on the intranet. They show the name and profile photo of the user, and other types of information chosen by the intranet administrator. You can choose whether or not to have Mini Profiles appear when a user hovers over a name or profile photo.

8.5Admin18449Hover.jpg
 
  1. Go to the Admin panelUsers & security section > Template - mini profile page.
  2. Click on the toggle Show mini profiles to turn it on or off. (grey is off, colored is on)

    8.5Admin18449MiniProfileToggle.jpg
     
  3. Click Save at the bottom of the page.

Customize Mini Profile format

You can choose what information shows in the Mini Profile.
  1. Go to the Admin panelUsers & security > Template - mini profile. You will see some default fields already present.
  2. If you want to display Mini Profiles, make sure the Show mini profiles toggle is set to On.
  3. To add a field, click Add field, click in the field that appears, and choose the information field that you want from the dropdown menu.

    8.5Admin17847MiniProfile.jpg
     
  4. To remove a field, click the garbage can icon on the right of the field.
  5. To reorder the fields, drag and drop the fields into the order that you want.
  6. Click Save at the bottom of the page.