Documentation

Page settings overview

How to change page settings

6.5User8009PageSettings.pngUse these instructions to change settings on the pages you create. You can choose who can view and edit your page, select whether viewers can add comments or attachments, add news content to your page, and choose the best layout for your page.

Page settings are found on the right side of the edit page, below the Publish/Save button and tags section. When you select a page type, default page settings are chosen, but you can alter the settings to your liking. You can change a page setting either by clicking on an individual setting in the right-hand Settings area to bring up the settings dialog, or by clicking "All Settings" in the bottom right.
 

Archive content to set an "expiry date"

The Archive section under page settings allows you to set a date when the content will be archived. Archived pages are content that is not currently relevant to most users of the intranet. Users can choose in their personal settings to hide archived content. You might set a page with details on a company social event to archive after that event has happened. Keep in mind that if you set a date for a page to archive, any pages below it will also be archived on that date. To archive content:
  • Step 1: In edit mode, click on "All settings" in the bottom right of the settings area.
  • Step 2: Click on "Archive" on the left side of the dialog box.
  • Step 3: Click in the box beside "Archive page on:" and select the date you want the page to archive on. (Scroll from month to month by clicking on the triangles beside the month, and click on a calendar day to select the date.)
6.5User8009ArchiveDate.png
  • Step 4: Click "Done" at the bottom right of the dialog.
  • Step 5: Continue editing or click "Save" at the top right of the page.
For more information on archiving, see how to archive content.

Change page layout in edit mode

Different layout options are available for four of the page types: section, group, news/blog, and calendar. In the layout settings, you can also choose whether to allow comments or attachments on a page. To change the page layout:
  • Step 1: In edit mode, click on "All settings" in the bottom right of the settings area.
  • Step 2: Click on "Layout" on the left side of the dialog box.
7.0User9735PageLayout.jpg
  • Step 3: Click on the desired layout to select it.
  • Step 4: Click "Done".
  • Step 5: Continue editing the page, or click "Save" to view the page with its new layout.
For more information on page layouts, see Page types and layouts.

Change page layout when viewing page

You can also change the page layout after saving or publishing the page. To do this, click "Layout" in the actions section on the right side of the page. If you don't see the "Layout" option, click "More Actions" below the "Add" button on the right, and the "Layout" option will appear.

In the "Layout" pop-up, click on the layout that you want to see. The page will reload in the new layout. This is the easiest way to compare different layouts to each other. Don't be afraid to experiment with the different layouts to see which one works best for your page - you won't break anything, and you can always go back to the previous layout!

Comments and attached files

Some page types allow comments and attachments by default. Others do not. For most page types, though, you have the option to choose whether or not you want to allow comments and attachments. To change whether to allow comments and attachments:
  • Step 1: In edit mode, click on "All settings" in the bottom right of the settings area.
  • Step 2: Click on "Layout" on the left side of the dialog box.
  • Step 3: Select the checkboxes if you wish to "Allow files" or "Allow comments".
6.5User8009LayoutOptions.png
  • Step 4: Click "Done".
  • Step 5: Continue editing the page, or click "Save" at the top right of the page.

Content subscriptions

Content subscriptions are feeds on your page that display posts, events or discussions from other places. You can subscribe to content that is from other pages on the intranet, or from external websites.

For detailed information on adding and removing content subscriptions, see how to add a content subscription.

Content Publishing

Content publishing is available for pages that are of the news/blog, forum or calendar page types. You can choose to publish the posts or events from your page to other pages on the intranet. You can only publish to pages that you have edit permission on, and the content will display on those pages in the center column subscription area.

For detailed information on publishing content to other pages, see how to publish content to another page.

Change security settings

You can change security settings both in edit mode, and while viewing a page. Security settings determine who can view your page and who can edit your page.

To learn more about security settings, see how to change security permissions and how to change the page owner.

Create a shorter alternate page title and page summary

Use these instructions to create an alternate abbreviated title for a page. This shorter title replaces the page's full title in the breadcrumb trail and the expandable tree navigation on the left-hand side of the page. The full page title will show up in search results and will show at the top of the page when people navigate to it. Abbreviated titles can help a navigation section look cleaner and simpler and reduce the length of the breadcrumb trail.

A page summary appears below the page title in search results and in some page display options, and also appears as a summary description of news, blog or forum posts that appear in your homepage news or other content subscriptions. Writing a page summary will give your readers a quick idea of the contents of your page.
  • Step 1: In edit mode, click on "All settings" in the bottom right of the settings area.
  • Step 2: Click on "Summary" on the left side of the dialog box.
  • Step 3: In the "Abbreviated title" box type in a shorter page name.
    • Example: For a page titled "How to insert links" type in "Insert links" as the abbreviated title.
6.5User8009PageSummary.png
  • Step 4: In the "Summary text" box, type in a summary of the page contents.
  • Step 5: Click "Done" at the bottom right of the dialog.
  • Step 6: Continue editing or click "Save" at the top right of the page.