Documentation

Overview of following and notifications

Follow pages to be notified of changes

When you follow a page, it means you'll be notified when changes get made to the page. You're made aware of changes via in-app notifications on the Application Toolbar, desktop notifications and email notifications.

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You receive in-app notifications when edits and comments are made, or when a page is added to a page you follow. In-app notifications show up on the Application Toolbar, to the right of the Favorites menu. When you have new notifications, a number appears on the Notifications menu, indicating how many new notifications you have. Desktop notifications appear on your screen when changes are made to pages while you are logged in to the intranet.

You can keep up-to-date with a news, blog or forum page by following it, as you will receive a notification of every new post. You can also follow files and folders to learn about changes made to them. This allows you to keep up with changes to information you need to know about.

Follow a page

  • Step 1: Go to the page you want to follow.
  • Step 2: Click "Follow" in the Sharing Bar below the page title.
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You can follow a file by performing the above steps on the individual file page, OR you can go to the page a file or folder is attached to, click the down triangle on the far right of the file or folder, and click on "Follow" in the dropdown menu that opens.

Unfollow a page

Follow these instructions to unfollow one page at a time.
  • Step 1: Go to the page you want to unfollow.
  • Step 2: Click "Unfollow" in the share bar below the page title.
7.0User9817Unfollow.jpg
To unfollow more than one page at a time, see the heading View and edit the list of pages that you follow below.

You can also unfollow a page after receiving an email notification about changes to the page. Every notification email has an "Unfollow" link beside the page breadcrumb. Click it to unfollow the page, and confirm that you want to unfollow the page.

You can unfollow a file by performing the above steps on the individual file page, OR you can go to the page a file or folder is attached to, click the down triangle on the far right of the file or folder, and click on "Unfollow" in the dropdown menu that opens.

View and edit the list of pages that you follow

  • Step 1: Click the Notifications menu (to the right of the Favorites menu) in the Application Toolbar at the top of any page.
  • Step 2: Click "Following list" in the menu that opens.
  • Step 3: To refine the list of pages you follow:
    • Type search terms in the search box and press Enter, OR
    • Choose to sort the results by "Date" followed or page "Title", OR
    • Click on filters on the left to filter the results by page type, or by when you followed the page.
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  • Step 4: Select the checkbox(es) of the page(s) you don't want to follow, or select the checkbox "All on this page" if you want to unfollow all of the pages you are currently viewing on that page.
  • Step 5: Click "Unfollow" above the list of pages.

View in-app notifications

To view your new notifications, click on the Notifications menu in the Application Toolbar to open a dropdown list of notifications. The notifications list will tell you which page changed, what kind of change was made, when, and by whom. You can click on the page title to visit that page.
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You can view past notifications that are no longer showing in the Notifications menu. Click on the Notifications menu in the Application Toolbar, and click "Notifications history" at the bottom of the menu that opens. You can then navigate from day to day to see past notifications.

You can also choose to receive email notifications when changes are made to pages you follow, or when someone adds you as a follower to a page.

 


Hot intranet tip!

Follow a blog, news or forum section for notifications about new posts

Go to a news section, e.g. "Sales Team Blog," and click "Follow". Once you do, you'll receive an in-app notification every time someone adds a new post. You can keep up with the latest news and be the first to know about what's happening. If your profile settings specify that you want to receive email notifications when someone adds a page to pages you follow, you'll also get email notifications of new posts.

Go directly to editing your notification settings from any page

You can go directly to editing the notifications tab of your profile settings by clicking on the Notifications menu in the Application Toolbar, and then clicking the gear icon in the bottom right of the menu that opens.

Choose whether or not to receive daily and weekly emails

If your intranet administrator enables it, you can receive a Daily Email Catch-up that summarizes activity on pages you have followed, and a Weekly Email Newsletter that summarizes activity on pages you follow and popular pages. To choose whether or not to receive these emails, edit your profile, and look in the Notifications tab for the Email digest settings.