Documentation

How to search the Groups Directory

How to find groups using the Groups Directory

Use these instructions to search the Groups Directory on your intranet. You can narrow down the results using special search filters for group type and for tags. For each Group Directory search result you'll see the group name, a list of group members, and the location of the group within the site's navigation. For office/location pages you'll also see the basic contact info for the office.

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Select "Groups" in search dropdown menu

To get to the Groups Directory follow these steps. (Or, if your intranet has a "Groups" tab in the global navigation just click on that.)
  • Step 1: At the top of any page click on the dropdown menu to the left of the intranet site search box and select "Groups" from the list.
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  • Step 2: In the search box enter a group name or keyword and then click the search button (mini magnifying glass). Or to view all Groups Directory results, just click "Browse" to the right of the search box. The group search results page will appear.
  • Step 3: Scroll down through the list of results or use the search filters on the left-hand side of the page to narrow down results.
  • Step 4: Click on the name of a group to see the group page.

Search filters in Groups Directory

Filter 1: Group type

Options:
  • List of categories of groups
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Click on a category, such as "Location" or "Project" to narrow down results to just group pages that fit within that category.

Filter 2: Tag

Options:
  • List of top ten tags used for each tag bundle, plus search box
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Use the "Tag" filter to see only the group pages to which someone has added a specific tag. You'll see listed the ten tags used most on the pages that show up in the search results. Click on one of the tags listed to see only results that have that tag.

Type in a specific tag to narrow results

For the "Tag" filter you can type in a specific tag to narrow down results.

At the bottom of the "Tags" filter list look for a small search box. Start typing in a keyword and a list of matching tags will automatically appear; click on the one you want and the search results will refresh with that tag filter applied.

Hot intranet tip!

Tag your group page so people can find it

Colleagues may come looking for your group in order to find information they need or to connect with group members. Add tags with useful keywords so people can find your group more easily.

Ask yourself this question to come up with good tags: What words would I use to search for this group page six months from now?

For every word or phrase you might use to search for the group, add a tag to the group landing page.