Documentation

How to add an intranet calendar to Outlook

Add intranet calendar to MS Outlook

With just a few clicks you can add a copy of an intranet calendar to your calendars in MS Outlook. The calendar will be "read only" which means it can be viewed in Outlook, but you won't be able to edit it in Outlook. The calendar will update automatically when new events are added on the intranet so you can always keep up-to-date. If you have Outlook 2010/2013, follow the instructions in the section below this one.

  • Step 1: Navigate to the calendar page on the intranet.
  • Step 2: Scroll to the bottom of the calendar and click on "Download calendar". This will open the "Download calendar" dialog box.
7.0User9820DownloadCalendar.jpg
  • Step 3: Click "Subscribe" to receive a calendar whose events will update automatically in Outlook when changes are made on the intranet, or click "Download" to receive a calendar that is not automatically updated, but is supported by most calendar applications.
  • Step 4: In the dialog that appears, select MS Outlook, or the other calendar program you want to open the file with, and click "OK".
  • Step 5: The calendar will appear listed under "Other Calendars" in Outlook.
You can add as many intranet calendars as you like to Outlook. When you delete a calendar from Outlook the original intranet calendar will not be affected.

Add intranet calendar to MS Outlook 2010 / 2013

  • Step 1: Navigate to the calendar page on the intranet.
  • Step 2: Scroll to the bottom of the calendar and right-click on "Download calendar". In the dialog that appears, right-click on "Subscribe", and from the menu click "copy link address" ( or, depending on your browser, click "copy link location" or "copy shortcut").
  • Step 3: In Outlook, go to the calendar section.
  • Step 4: Click "Open Calendar" at the top. In the menu that appears, click "From Internet".
  • Step 5: In the dialog that appears, paste the link address that you copied in Step 2.
  • Step 6: Click "OK".
  • Step 7: Click "Yes" in the next dialog that appears. The calendar you have subscribed to will appear in Outlook.