Documentation

Basic profile info

How to use basic profile fields

Use these instructions to get familiar with all the basic information on your profile page. This page includes explanations for all the default fields that are built into your ThoughtFarmer intranet, though your intranet administrator may have created more profile fields, customized to your company.

Edit your profile info

To edit your profile information, follow these steps:
  1. From any page on the intranet, click on your name or profile photo in the top right corner on the Application Toolbar.
  2. In the dropdown menu that opens, click Edit profile.

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  3. Edit your profile information.
  4. When you are finished, click Save changes at the top or bottom right.

Some fields cannot be edited

Some of the information fields on your profile are connected to the central user directory that your IT Department maintains (called "Active Directory"). Most of these fields cannot be edited on your profile page. Which fields are editable depends on how your ThoughtFarmer intranet is setup.

In the list below a star () next to a profile field indicates that it is usually not editable.

Name, contact info and other default fields

The list below includes explanations for all the default profile fields on your intranet.

General Information

  • Salutation: Such as "Dr." or "Mr." or "Miss".
  • First name: Usually cannot be edited.
  • Last name*: Usually cannot be edited.
  • Preferred first name: If you fill this in, it will display everywhere your first name would normally appear.
  • Title: Your job title; what it says on your business card.
  • Email*: Usually cannot be edited.
  • Telephone: Often this field cannot be edited.
  • Mobile: Your cell phone number. Some companies keep this info in their central user directories, but others do not.
  • Fax: Yep, people still use fax machines a lot.
  • Address: The location of your office.
  • Manager: Your supervisor. The person responsible for your annual performance reviews.
  • Also reports to: Your other supervisor or manager, if you have one. Most folks only have one boss, but you may have a specific project manager.
  • Direct reports: The people that report to you.
  • Groups: A list of all the groups on the intranet you are a part of (on your profile page, this is divided into sections by group type). This includes offices, departments, groups and projects. If other people add you to groups, those groups will show up here. You can add yourself to some groups, either by clicking Change next to this field when editing your profile page or by clicking Join group on a group page.

Bio & Photo

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  • Cover photo: If enabled, you can add a photo that will fill the page header on your profile page.
  • Photo: Your profile photo, which will show as a thumbnail on all your comments on the intranet.
  • Birthday: Totally optional. You can select to either show your whole birthday, just the day and month, or none of it at all.
  • Bio: Fill this in with information about yourself so your coworkers can get to know you. It's just like editing an MS Word document. Use bold, italics, bullets, etc., and even insert images.

Settings

  • Timezone: Select from a complete list of all timezones around the world. The times listed on calendars on your intranet will depend on your timezone.
  • Preferred language: Choose the default language that you wish to view pages in. This will only be available if your intranet adminstrator has enabled multiple languages.
  • Archive: Check the box to hide archived content from your view on the intranet. (See how to archive a page for more information.)
  • Alternate emails: If you have multiple email addresses, enter them here to have your intranet recognize emails from these other addresses as coming from you. This allows you to use email addresses other than your primary one for features like creating a page on the intranet by email.
  • Profile page preferences: Check or uncheck the box to choose whether other users can view your Bookmarks.
  • Configure cards: Click this button if your intranet administrator has added Cards requiring set up to profile pages. (To learn more, see Overview of Cards and How to set up Cards.)

Notifications

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  • Auto-follow: Selecting these checkboxes will result in you automatically following content (and receiving in-app notifications) when the listed actions happen to content (add, edit, bookmark, comment, @mention, share, join group) on the intranet. (Learn more about following and notifications.)
  • Email: Selecting these checkboxes will result in you receiving an email notification when someone makes the corresponding actions on a page you follow.
  • Summary emails: Choose whether to receive a Daily Email Check-up that summarizes activity on pages you have followed, and a Weekly Email Newsletter that summarizes activity on popular pages.